10 Best AI Scribe Tools to Try in 2024
Record, transcribe and summarize conversations with one click.
Human beings survive and thrive through our use of language, but the task of converting all that information into digital form has overwhelmed us with tedious data entry. The recent global focus on AI and natural language processing has enabled a new generation of AI scribe tools to help you convert your thoughts and conversations into digital information, saving time and providing new insights across many different disciplines and use cases.
In this post, I'll help you choose the best AI scribe for your needs so you can start finding real benefits beneath all the AI hype. I'll highlight some of the best AI scribe software options for different situations, from doctors and therapists to students and journalers.
AI scribe software breakdown
| AI scribe software | Starting price* | Top feature(s) | Best for |
|---|---|---|---|
| Notta | $9 USD per month | 98% transcription accuracy | Meeting notes |
| Freed | $99 USD per month | Custom SOAP notes | Doctors |
| Heidi | $69 USD per month | Multi-lingual transcription | High-volume medical practices |
| PatientNotes | $19 USD per month | Real-time medical notes | Integrating with existing workflows |
| Mentalyc | $14.99 USD per month | Automated progress notes | Mental health practitioners |
| Winn | $69 USD per month | Real-time data capture | Sales meetings |
| Metaview | $20 USD per month | Integrates with existing workflows | Recruiting |
| Audiopen | $99 USD per year ($8.25 per month, billed annually) | Automatic speech cleanup | Personal dictation |
| Notability | $4.99 USD per month | Multimedia notes | Students |
| Rosebud | $8.99 USD per month | Personalized self-development prompting | Journaling |
* Starting price per seat, as of August 2024
Understanding AI Scribe Tools
What is an AI scribe?
An AI scribe provides digital speech-to-text transcription with a high accuracy rate. AI scribes are also capable of interacting with the contents of your transcription to provide summaries, automatic formatting, translation, data analysis, and integration with other apps. Specialized AI scribes are designed with features for specific use cases, such as medical notation, meeting notes, and sales/lead generation.
Benefits of using AI scribe software
The exact benefits of your AI workflow will vary depending on your needs, but AI scribes can help you:
Improve focus. With an AI scribe creating your notes automatically, you can focus on the actual contents of your meetings instead of the note-taking process.
Save time. Most AI scribes offer near-instant speech transcription, which can dramatically reduce the time spent preparing your notes manually during and after each meeting.
Reduce errors. An AI scribe can help you reduce errors in your note-taking process since it doesn't get distracted or forgetful and never transposes numbers.
Capture more detail. A full transcription of your meeting provides far more detail than point-form notes. Some AI scribes can even cross-reference multiple notes to detect patterns and generate insights you may have missed.
Automate workflows. Once your meeting has been transcribed, many AI scribe tools can extract actionable data and pass it on to other software, including email and calendar tools and more specialized software like CRMs and EMRs.
Criteria for evaluating AI scribe tools
When choosing an AI scribe tool, consider the following factors:
Transcription accuracy. The value of an AI scribe depends on its ability to transcribe speech with a high accuracy rate. An accuracy rate of at least 90% should be the base minimum, although some tools do not publicize their accuracy stats.
Text formatting. Once your meeting has been transcribed, a good AI scribe tool can convert your transcription into a specific format, such as a meeting summary with action items or a patient visit record for medical doctors.
App integration. Some AI scribes can interact with other apps to update records, create appointments, and generate documents. This is not a priority for every use case, so some AI scribe tools do not offer this feature.
Context. The best AI scribe tools can cross-reference information from multiple sessions to spot patterns and generate insights.
Privacy. Whether your notes are personal or professional, they should be encrypted for privacy and security. Depending on your intended use case, you may also require a tool that is compliant with applicable data storage legislation such as HIPPA.
Compatibility. Your AI scribe software should be available on multiple platforms so you can use it in different situations with various devices.
Ease of use. An AI scribe is supposed to make your life easier, so it must be easy to use. Look for a straightforward, well-designed user interface with simple audio capture and text editing tools.
Top 10 AI Scribe Tools for 2024
1. Notta - Best for meeting notes
Notta is designed for transcribing online and offline meeting notes in 58 different languages, and it does an excellent job thanks to its high transcription accuracy rate. It can join and record virtual meetings in Microsoft Teams, Google Meet, Zoom, and Webex to generate real-time transcriptions. You can also upload previously recorded meetings to gain additional insights.
All your transcriptions can be summarized using AI-powered preset and custom note templates featuring action items, key highlights, decisions, and other essential details. You can share transcripts and summaries with team members and stakeholders for collaborative editing in a shared online workspace with custom access control.
Top features
High transcription accuracy. Notta has an accuracy rate of up to 98+%, one of the highest published accuracy stats of any AI scribe tool. It can also accurately identify individual speakers within a transcript.
Real-time transcription. Notta transcribes your meetings and conversations in real-time, so you can continue working without interruption as soon as they're finished.
Recorded transcription. Upload recordings of previous meetings to Notta's dashboard using a variety of popular audio and video formats for fast and accurate transcription.
AI-powered summaries. Notta provides a template library filled with preset AI summary formats for various meeting types, from sales calls to medical notes. New templates are added regularly, and you can generate custom templates using preset AI prompts.
App integrations. Integrations are available for Salesforce, Notion, and Zapier for workflow automation.
Collaborative editing. Share and edit your transcriptions collaboratively in a private online workspace.
| Pros | Cons |
|---|---|
| Highest published transcription accuracy rate (98%) | Cannot cross-reference between different transcriptions |
| Tied for the highest number of supported languages | |
| Available on all major platforms |
Pricing
Notta's paid plans start at $9 USD per user per month. The Business plan has higher usage limits and more features for $16.67 USD per month, and groups with over 50 seats receive a custom Enterprise pricing plan.
Notta offers the most integrated AI meeting notes, summaries, and action items so nothing gets missed.
2. Freed - Best AI scribe for doctors
Freed is an AI scribe designed for busy physicians who have many patients and little time. It focuses on ease of use with a simplified interface available on the web, desktop, and mobile app. Once your transcription is complete, it generates an AI-powered summary of your patient visit using the standard SOAP notation format. If you want to adjust your notation style, Freed will learn and adapt based on your edits.
While Freed is a great help to many doctors, it has been slow to offer direct app integration with popular electronic health record (EHR) software. This feature is in development, but it's only available for selected beta testers.
Top features
Real-time transcription. Transcribe your patient visits in real time using your computer or mobile device.
Recorded transcription. Upload recordings of previous patient visits for quick transcription using standard audio formats.
AI-powered summaries. Generate SOAP notes automatically after each patient visit.
Adaptable style. When you edit your notes, Freed will learn from your adjustments for future notes.
HIPAA compliance. Freed follows HIPAA-compliant data practices.
| Pros | Cons |
|---|---|
| Follows standard SOAP medical notation format | EHR/EMR system integrations are still in closed beta testing |
| Extremely simple to use | |
| Learns and adapts based on your note edits |
Pricing
Freed is available for $99 USD per user per month, although custom pricing plans are available for group practices. A limited free trial is also available.
3. Heidi - Best for high-volume medical practices
Heidi is another AI scribe designed for medical professionals, but not just doctors - it also works for vets, dietitians, nurses, allied health professionals, and more. As a result, it has some of the best app integration options for working with electronic health records and clinic administration systems across multiple health-related sectors. Continuing this trend, Heidi is also compliant with the widest range of data privacy legislation around the world.
Top features
Real-time transcription. Heidi supports real-time transcription of patient visits in 23 different languages.
Recorded transcription. Pre-recorded patient visits can be uploaded using standard audio formats.
AI-powered summaries. Automatically generate patient visit notes using standard notation templates like SOAP and DART, as well as referrals and other office admin documents.
Custom note structures. Create custom note templates and adjust your existing notes using an interactive AI assistant.
Global privacy standards compliance. Meets medical data privacy standards for the U.S., Canada, UK, EU, Australia, and New Zealand.
App integrations. Heidi is available to work with popular apps used for clinic management across a wide range of disciplines.
| Pros | Cons |
|---|---|
| EHR integration with a custom plan | Mobile app still in development |
| Compliant with the highest number of privacy standards | |
| Most flexible app integration options |
Pricing
Heidi's default pricing plan costs $69 USD per user per month, but custom pricing plans are available for clinics with multiple practitioners. A basic free plan is also available.
4. PatientNotes - Best for integrating with existing workflows
PatientNotes also caters to a wide range of medical and health-related practices, from family medicine to massage therapy to social work. It provides affordable access to AI-powered productivity benefits, although the most compelling features are reserved for the 'Professional' plan. It also integrates well with popular patient management systems (PMS), so you won't have to restructure your entire practice to start using it.
Top features
Real-time transcription. Real-time transcription of patient visits in multiple languages.
AI-powered documentation. Generate summaries of patient visits using standard medication notation templates, plus patient care sheets and referrals.
Custom note structures. Customize note templates to meet your personal practice requirements.
Global privacy standards compliance. PatientNotes complies with US, UK, and Australian medical data privacy laws.
PMS integration. PatientNotes integrates with popular Patient Management Systems like Nookal and Cliniko.
| Pros | Cons |
|---|---|
| Generates clinical notes and follow-up documents | Essential plan is too limited to be useful |
| Supports six popular patient management systems | |
| The most affordable option for medical practices |
Pricing
The 'Essential' plan costs $19 USD per user per month, while the 'Professional' plan costs $49 USD per month. Custom plans are available for organizations with multiple practitioners.
5. Mentalyc - Best for mental health practitioners
Mentalyc is the best AI scribe for psychiatry and mental health practitioners. It offers transcription for a wide range of recording options and therapy-focused notation styles. It also prioritizes patient privacy by removing any uniquely identifying information, deleting recordings after transcription, and encrypting data for storage in compliance with a wide range of national data privacy standards.
Top features
AI-powered transcription. Mentalyc can record in-person, telehealth, and online sessions for transcription, as well as pre-recorded sessions and personal dictation.
AI-powered summaries. Multiple popular medical and therapeutic notation styles are available, including SOAP, DAP, BIRP, and more.
Custom note structures. Create custom notation formats for specific patients or sessions.
Global privacy standards compliance. Mentalyc stores encrypted data in compliance with data privacy legislation for the US, Canada, UK, Australia, New Zealand, South Africa, and Gulf Cooperation Council states
| Pros | Cons |
|---|---|
| Widespread compliance with global privacy laws | No real-time transcription |
| Uses multiple therapy-focused notation structures | |
| Automatically removes personally identifying information |
Pricing
Mentalyc has a range of pricing plans, from $14.99 per month for therapists with a light caseload to $99.99 USD for busier practices. Custom rates are available for group practices.
6. Winn.AI - Best for sales meetings
Before you start thinking all AI scribes are designed for medical practices, Winn.AI provides similar AI-powered transcription features focused on sales meetings. It uses that data to follow and prompt you with your own preset or custom sales process while capturing any customer data for one-click integration into your chosen CRM software. It can even prompt you with answers to customer questions during your meeting.
Top features
Real-time transcription. Winn.AI records and transcribes virtual meetings using Microsoft Teams, Zoom, and Google Meet.
Real-time data tracking. During transcription, Winn.AI follows your sales process and captures any required data.
Real-time prompting. If the meeting gets off-track, Winn.AI can prompt you using your preset sales process.
AI-powered summaries. Generate AI-powered meeting summaries and next steps automatically.
CRM integration. Transfer data and insights to Hubspot or Salesforce with one click.
| Pros | Cons |
|---|---|
| Prompting during meetings improves sales consistency | Best features require a custom 10-seat minimum price plan |
| Supports all common sales frameworks | |
| Improves CRM data hygiene |
Pricing
Winn.AI is priced at $69 USD per user per month. Custom pricing is available for organizations with a 10-seat minimum to unlock all features.
Let Notta worry about the details so that you can focus on the meeting. Accurate, real-time meeting notes at your fingertips.
7. Metaview - Best for recruiters
If you're a recruiter or hiring manager, Metaview allows you to record all your candidate interviews and cross-reference between them for easier comparisons. It can generate meeting summaries using preset or custom templates, and you can use an interactive AI assistant to extract additional custom data points.
Top features
Online meeting transcription. Metaview records and transcribes virtual interviews using Teams, Zoom, Google Meet, and Webex.
Telephone transcription. Metaview can also transcribe using your telephone meeting system.
Schedule integration. Invite Metaview to your scheduled meetings in your calendar for automatic recording and transcription.
AI-powered summaries. Generate automatic interview summaries using custom or AI-selected topics.
ATS integration. Works with 45 different applicant tracking systems.
Custom reporting options. Generate reports based on all available meeting transcriptions using custom criteria.
| Pros | Cons |
|---|---|
| Prioritizes point-form summary style | Some ATS integrations are extremely limited |
| Interactive AI assistant can provide transcription insights | |
| Pricing tiers do not restrict features |
Pricing
The Metaview 'Core' plan costs $20 USD per user per month for 12 calls per month, while the 'Pro' plan offers unlimited calls for $50 USD per month.
8. Audiopen - Best for personal dictation
Audiopen is a unique AI scribe that focuses on personal notes and dictation. It features a simplified interface designed for instant use whenever the need arises. Its primary goal is to clean up your 'stream of consciousness' dictation and generate clean, clear sentences while preserving all your original details. Unfortunately, it's not currently able to interact with other apps, but it's still a great way to create AI-powered personal notes.
Top features
Real-time transcription. Record your thoughts in real-time using your computer or mobile device.
Recorded transcription. Uploaded previous dictation recordings using standard audio formats.
Automatic text cleanup. Automatically converts stream-of-consciousness speech into coherent sentence structures.
Wide language support. Supports recording and transcription in 58 different languages with translation support.
| Pros | Cons |
|---|---|
| Useful for "stream of consciousness" notes | No integrations with other apps |
| Extremely simple user interface | |
| More supported languages than most AI scribes |
Pricing
Audiopen only offers one plan, which costs $99 USD per year, although you can sign up for two years in advance for $159 USD.
9. Notability - Best for students
Education is a difficult process, and taking notes by hand can be tedious. Notability uses audio transcription and handwriting recognition to help digitize the note-taking process while retaining its value as learning reinforcement. It can even transcribe handwritten mathematical notation into digital text using appropriate signs and characters.
Unfortunately, Notability is only available for Mac, iPad, and iPhone through the Apple App Store.
Top features
Audio recording. Record audio from classes and lectures, and then sync playback with your handwritten notes.
Audio transcription. Transcribe audio recordings made using Notability or other devices.
Handwriting recognition. Create handwritten notes on touch-compatible devices that are transcribed into text data.
Math conversion. Support for mathematical equations using LaTex typesetting.
Document markup. Scan and import PDFs and other documents for on-screen markup.
Wide language support. Notability is available in 27 languages.
| Pros | Cons |
|---|---|
| Works across almost all subject areas | Only supports Apple devices |
| Uses existing iCloud accounts for backups | |
| Free plan available |
Pricing
Because Notability is available through the Apple App Store, pricing varies by location. It ranges from $4.99 per month to $49.99 per year. The app is free to use, but advanced features require a subscription.
10. Rosebud - Best for journaling
While most AI scribes are focused on productivity for busy professionals, Rosebud is designed for personal self-development through AI-powered journaling. It prompts you with daily reflections and mood assessments, then cross-references your previous journal entries to spot connections and patterns that you may have missed. You can add entries using text or voice transcription.
Remember: Rosebud is a helpful tool, but it is not a replacement for therapy with a qualified professional.
Top features
Audio transcription. Interact with your AI journal using voice transcription or text.
Automatic journal prompting. Rosebud AI provides journal prompts to help inspire self-reflection.
Interactive AI assistant. Converse with an interactive AI companion using text or voice, with complete access to all your data and journal entries.
Goal coaching. Rosebud can track your goals and help you implement strategies to achieve them.
Data privacy. Personal data is very sensitive, so it is encrypted in transit and during storage.
| Pros | Cons |
|---|---|
| Successfully helps build habits | Severe potential privacy issues if your account access is compromised |
| Interactive AI in call mode creates natural conversations | |
| Available online and as a mobile app |
Pricing
Rosebud has only one pricing tier that unlocks all its features, costing $8.99 USD per month when billed annually. Students and disabled users may be eligible for a 40% discount on subscriptions.
Choose the best AI scribe software
The AI revolution has inspired a wide array of specialized AI scribe tools for specific use cases, from medical practices to sales teams. Choosing an AI scribe designed for your particular needs can offer a significant productivity boost, but general-purpose AI scribe tools like Notta can be used in far more situations. Notta's industry-leading 98+% accuracy rate and support for 58 languages make it one of the best AI scribes available in 2024.
Say goodbye to tedious note-taking and hello to seamless meeting transcriptions with Notta's AI-powered solution.
FAQs
How much does an AI medical scribe cost?
AI medical scribes typically cost between $19 and $99 USD per user per month. The cost varies depending on the specific features, usage limits, and the number of users who require access. Most AI medical scribes also offer custom payment plans for organizations that require multiple licenses.
What is the best AI scribe for physicians?
The best AI scribe for physicians will depend on the nature of your medical practice, including the number of medical staff and how many patients you have. Freed is the best choice for family physicians with a solo practice, while Heidi is better suited to busy group practices with high patient turnover.
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